These are proposed changes to the Apache Software Foundation By Laws. The intent of these changes are twofold. First, to address the imbalance of inactive to active members by implementing a process to passively track activity and move members to emeritus status when they have been inactive and incommunitative for a period of time. The second is to encourage members to convert to Emeritus by making the return to active membership simple and yet allow the active membership an opportunity to intervene if it feels the need to.

The current By Laws are located at: http://www.apache.org/foundation/bylaws.html

The following lines are proposed changes to the existing By Laws.

 

This version was last updated on November 21, 2008 2100 ET.


Section 4.2. Emeritus Members.

An emeritus member is a former member whose membership has been suspended and converted to emeritus status, either voluntarily or by action of the members, such that all membership rights of the emeritus member, including the right to vote and be counted for purposes of quorum, are suspended and terminated until the emeritus member's membership is reinstated by subsequent action of the members.

Upon the effective date of conversion of the membership of any member to emeritus status, the membership, including all related voting rights, of such member shall be suspended, except that such emeritus member shall be entitled to attend (but not vote) at meetings of the members, and the officers of the corporation shall attempt, in good faith, to continue to deliver notices of meetings of the members of the corporation to such emeritus member. References in these Bylaws to a "member" or to the "members" of the corporation shall not include any emeritus member unless explicitly provided otherwise.

Section 4.5. Reinstatement of Membership of Emeritus Members.

Upon receipt of a written request and a new membership application from an emeritus member the membership shall be notified of the pending request.  The request will remain in a pending state for 30 days from the notification to the membership of the requested change in status.  During that time any member may ask for a vote to approve the reinstatement.  and uUpon an affirmative vote of a majority of the members of the corporation approving such membership application or 30 days elapse with no request for vote, such emeritus member membership shall be reinstated as a full member of the corporation, and shall be entitled to exercise all rights as a member of the corporation, including all related voting rights.

Section 4.9.  Status Change to Emeritus Due to Inactivity

The Secretary or other designated person shall record the attendance of all members eligible to vote, represented in person or represented by proxy, for each meeting of members or any portion thereof, including casting of a vote on any matter put before the members. The Secretary or other designated person will attempt contact each member eligible to vote who has not attended any meeting of members within the past 27 months, and inquire if they wish to remain a voting member or become emeritus in accordance with Section 4.3 of these Bylaws. If the member fails to respond within 30 days, they shall be converted to emeritus status, as if they had delivered signed notice to an officer of the corporation in accordance with Section 4.3 of these Bylaws.

Should the member later choose to become a voting member, they may initiate a request in accordance with Section 4.5 of these Bylaws.

 


This document was last updated on May 24, 2008 2310 ET.

Section 4.2. Emeritus Members.

An emeritus member is a former member whose membership has been suspended and converted to emeritus status, either voluntarily or by action of the members, such that all membership rights of the emeritus member, including the right to vote and be counted for purposes of quorum, are suspended and terminated until the emeritus member's membership is reinstated by subsequent action of the members.

Upon the effective date of conversion of the membership of any member to emeritus status, the membership, including all related voting rights, of such member shall be suspended, except that such emeritus member shall be entitled to attend (but not vote) at meetings of the members, and the officers of the corporation shall attempt, in good faith, to continue to deliver notices of meetings of the members of the corporation to such emeritus member. References in these Bylaws to a "member" or to the "members" of the corporation shall not include any emeritus member unless explicitly provided otherwise.

Section 4.5. Reinstatement of Membership of Emeritus Members.

Upon receipt of a written request and a new membership application from an emeritus member the membership shall be notified of the pending request.  The request will remain in a pending state for 30 days from the notification to the membership of the requested change in status.  During that time any active member may challenge the reinstatement by asking for a vote to approve the reinstatement.  and uUpon an affirmative vote of a majority of the members of the corporation approving such membership application or 30 days elapse with no challenge, such emeritus member membership shall be reinstated as a full member of the corporation, and shall be entitled to exercise all rights as a member of the corporation, including all related voting rights.

Section 4.9.  Status Change to Emeritus Due to Inactivity

The role call from each meeting and the participation in voting will be recorded to track the activity of members.  When a member has not participated in a meeting or a vote, if conducted, they will attempt to be contacted to inquire if they are still active.  If there is no response and a period of more than two years elapses with no contact the member will be converted to emeritus status.  Should the member later choose to become active they may iniate a request in accordance with the Section 4.5 of these Bylaws.